Whether you're looking to conduct an M&A deal, conclude an alliance with a strategic partner, or raise money for your business, it's crucial that all your vital documents are readily accessible to potential investors during due diligence. A virtual data room will help you accomplish that, while reducing the possibility of confidential information falling into the wrong hands.
There are a few key steps to take when setting up your VDR to make it as effective as possible:
Keep the information in the VDR up-to-date. Inclusion of irrelevant information can distract potential investors and cause delays, or even end the deal. To avoid this, you should create an index that lists all the documents contained in the VDR and maintain it throughout the process. This will ensure that prospective investors have access to the most recent information, and that any discrepancies can be explained.
Structure the VDR folders logically so that users can find and understand what's being viewed. This will prevent confusion during the due diligence process and can also improve user satisfaction and productivity.
Provide an additional layer of security by making two-factor authentication mandatory to access the VDR. This will help protect against hackers leaking data, but will also prevent them from exploiting loopholes as well as weaknesses in the security system. In addition, you can add an additional layer of protection by enforcing stealth mode which conceals users' activity and allows them to access the VDR without being recognized.
https://thatvdr.com/best-virtual-data-room-providers-in-hong-kong/