If you handle sensitive information regarding customers and staff or maintain confidential documents on deals and accounts for your company It is crucial to keep these private details secure from prying eyes. There are a myriad of ways confidential information could be hacked through malicious actors gaining access to employees' email addresses or by taking usernames and passwords. Find out how to secure your business data and avoid an attack.
Make sure that the same security measures are in place for your electronic documents as are in place for physical records using security measures like two-factor authentication investor data room and encryption, up-to date antivirus software regular malware scans and auto-logout options. Additionally, utilizing secure cloud-based storage or network drives to save and store documents will reduce the risk of theft or deletion.
Another method of preventing unauthorized use of electronic documents is to require an e-signature before anyone can access the documents. This is becoming more popular as it helps companies verify the identity of an individual before granting them access to private documents. It also ensures maximum document security as any changes made to documents are immediately recognized.
Custom permissions can help achieve a higher level of security by allowing managers to control the way sensitive files are opened, printed and copied. Additionally there are restrictions that can be imposed on the types of changes that can be made to a file, such as changing the text or design. An examine trail can be added to restricted documents, which lets administrators track user activity and to identify any unauthorised modifications.