Access to documents and other material is essential to have a productive meeting. Board portals automate the compilation, distribution, and tracking of meeting documents which saves valuable time and resources for board members and administrators alike.
Modern board management tools facilitate real-time collaboration across multiple devices, platforms and locations to empower board members to take on a more active part in governance both inside and outside the meeting room. They can also incorporate eSignature technologies that not only permit hybrid and remote meetings, but also verify the authenticity digitally to provide peace ofmind.
Board-level documents are among the most sensitive information in any company. It is important that your portal for board members provides instant updates so that every board member has access to the latest version. This will also help save your board time by stopping members from debating an old version of a document in meetings.
Your board portal should have a centralized storage location for documents and files so that your board members don't have to look through physical meeting packages or go through a cluttered and out of date email threads. Your board software should also allow members to access meeting schedules and future agenda items via their own personal dashboard, so they don't have to spend time looking up information or trying to remember important dates.
The best portals for board meetings allow you to prepare meeting materials in minutes not hours. With templates, the ability to duplicate agendas from previous meetings, and calendar integrations that reveal board members' real-time availability Your board can cut down time on administrative tasks, and focus more on governing their business.