VDRs can be used in a variety of scenarios for document sharing. When you have to share company documents with external service providers, compliance auditors, potential employees, or investors it is crucial that sensitive business information is scrutinized in a secure online environment. VDRs are a powerful instrument to streamline the due diligence process by eliminating the need to archive documents and utilizing courier services.
It is important to evaluate pricing and features before deciding on a VDR. Look for a platform with an intuitive administrative dashboard, as well as an app that allows users access to files on the go. Be sure that the service offers assisted setup and data migration, as well as training tools, and live support. Compare features like built-in NDAs, eSignatures and Q&A threads. A trial period of no cost is usually offered to companies, allowing them to test the platform before committing to a purchase.
The top VDR providers prioritize security. Administrators can keep track of user activity through detailed activity logs as well as an audit trails that include file accesses timestamps, time stamps and nature of the actions that were taken. They also protect physical and online security, following industry standards.
The most trusted providers adhere to strict regulatory requirements and hold advanced security certifications such as SOC 2 Type II, ISO 27001, HIPAA, CCPA, and GDPR. They also offer secure multi-tiered authentication and implement advanced encryption technologies to protect data. They also offer customer support through chat in-app or email, as well as via phone. This allows users to enjoy a seamless and easy experience when reviewing documents or collaborating.